Effective Date: November 9, 2020
Last Revised: February 15, 2022
Responsible Party: Toya Pruitt
Persons Affected: Dean’s Office unit staff who hire temporary and/or on-call support staff for East Lansing, Grand Rapids and Flint Campuses.
Temporary and on-call (TOC) support staff positions are required to be posted and will be processed through the applicant tracking system. This will allow units to have a more diverse pool of applicants and help units to monitor an employee’s concurrent employment and on- call hours.
A list of temporary titles is available to assist units in selection of an appropriate title and to assist in the appropriate language for posting these positions. Enterprise Business Systems (EBS) is used to terminate individuals who are no longer working. It is the unit’s responsibility to notify the Dean’s Office Human Resources when a temp or on-call position needs to be terminated.
2.1 Temporary staff: Hired to work for less than nine months. An exception to this is for clerical technical employees who may be hired to work up to 120 days, with a possible 60-day extension if requested.
2.2 On-call staff: Hired to work an irregular schedule of hours equating to less than half- time, or a set schedule of 19 hours or less per week with no end date
2.3 Conflict of Interest (COI): No employee shall be under the direct supervision or control of a "relative." Employment of "relatives" in the same unit or department or under the same supervisor is authorized only with the prior written approval of the head of the unit or department and the Office of the Provost or the Office of Human Resource Services, as appropriate.
2.4 Applicant Tracking System (ATS): This system is used to post positions and hire staff.
3.1 Identifying a Hiring need (Hiring Unit):
3.2 TOC Posting Process (CHM-HR):
3.3 Managing Applicants (Hiring Unit and CHM-HR)
3.4 Hiring Process (Hiring Unit and CHM-HR)
The following forms are available upon request to assist with the onboarding process for hiring units:
1.0 - Effective date: 5/1/13 - Revised by T. Pruitt - Original
1.1 - Effective date: 2/1/16 - Revised by L.Bell - New requirements: offer letter
1.2 - Effective date: 4/5/17 - Revised by L. Bell - Updated 3.0 Procedures: Hiring Unit Responsibilities vs. CHM HR Responsibilities; CHM-HR will notify hiring units when the new hire can begin working. Title Change: “Hiring Temporary and On-Call Support Staff for East Lansing Campus” to be specific toward the hiring process for East Lansing.
1.3 - Effetive date: 4/6/18 - Revised by L. Bell - Removed all language regarding completing paper tax and direct deposit/pay card forms – no longer available. All has to be completed through Enterprise Business System (EBS) per HR policy.
1.4 - Effective date: 10/29/20 - Revised by K. Healy, L. Bell, T. Pruitt, R. Wilson - New HR policy to post for all TOC hires. Procedures adopted to follow these changes.
Effective date: 2/15/2022 - Revised by B. Price and T. Pruitt – Link to Temporary and On-Call Position Request Form. Added missing language to Hiring Process.