December

Voting Members Present: F. Abbasi, J. Alan, A. Bernstein, A. Bozoki, A. Chamdin, H. Chen, M. Franco, V. Johnson-Lawrence, J. Kepros, H. Kim, C. Matisoff, M. Morishita, K. Racicot, J. Reynolds, E. Shapiro, A. Weber
Ex-Officio Members Present: H. Barry, N. Beauchamp, K. Elisevich, B. Forney, S. Lin, A. Mansour
Guests and Staff:  G. Kelley, F. Peterson

Approval of Minutes

Minutes of the November meeting were approved as written.

Briefing from the Dean

The Board of Trustees approved establishment of a new Department of Orthopedic Surgery.

The BOT also approved advancement of final discussions on the proposed Public Private Partnership (P3) between MSU and a for-profit industry partner. In response to questions, the dean further explained that the P3 is a mechanism to generate new resources to support existing needs and to facilitate growth and expansion. The premise is that an industry partner, chosen through the MSU competitive bid process, will fund and construct a new building on the 4.5 acres of MSU-owned property adjacent to the MSU Grand Rapids Research Center; a parking garage will also be constructed. Revenue will be generated through lease payments to MSU on the land and a share of the lease revenue generated.  Considerable donations to fund programs and work in therapeutics and diagnostics have been committed, as well as a $30M grant from state. This is the first time the university has engaged in this type of venture and if successful as planned, it is possible that this mechanism will be used in other university locations. 

Groundbreaking for a new McLaren hospital on land purchased from the MSU Foundation took place earlier on December 17. Dean Beauchamp spoke at the event representing the health college in his role as associate provost.

Conversations with Sparrow Hospital continue to be reaffirming and supporting. The college has capacity and need to partner will several hospitals.

Spectrum Hospital will be a partner in expanding the new BioPark in Grand Rapids (site of the P3 venture). The new Spectrum CEO is in place and the college is actively looking for ways to more effectively align efforts. Spectrum provides $2M/year to support collaborative research.

The dean asked for insights and thoughts about the $500M fund for survivors and drawbacks of discontinuing the Healing Assistance Fund ($10M). Discussion took place with committee members suggesting ways to reflect the values of the college and show that the CHM community cares about the victims. The dean encouraged members to send additional thoughts.

A Detroit family enthusiastic about supporting work in cognitive decline has committed $2M to establish an endowed professorship in Alzheimer’s Disease in the Department of Translational Science and Molecular Medicine (TSMM). TSMM is doing excellent work in this area.

Faculty Affairs & Development Update

H. Barry provided an update on the five year review of department chairs. The university requires the five-year review but is silent on the way to conduct it. The college established a brand new approach and implemented it for the first time in the fall of 2018. The process involved review teams with two senior leaders in the college (clinical and basic science), an emerging leader from within the college, and two or three members of the department under review. The college and the department provided the review teams with data/metrics, surveys of faculty, staff and learners. Review teams could then gather supplemental data and conduct interviews of people within the departments. Review teams were asked to assess the health of department and chair’s role in overall success. Meetings with department chairs to go over reviews and discuss next steps will take place after the first of the year. Modifications to the process were made to address concerns of labor intensiveness and to standardize some functions of the review teams. Also, a few items to enhance section on financial management will be added. It became apparent that the review must be started earlier to meet the deadline for the raise process. Dean Beauchamp praised the efforts of H. Barry and others involved in the process. A template of the report will be forthcoming to CAC members.

A report of the CHM Professionalism Task Force was also provided by H. Barry. The task force is meeting regularly and learning through community norms efforts, diversity and inclusion efforts, and people doing similar work. It is moving forward with recommendations that may have policy implications. For example, implementing the use of professional and unprofessional behavior in annual review and/or RPT process. The MSU Academic Advancement Network (AAN) created a subgroup of Council of Faculty Affairs and Development Deans from across campus to meet and find out what is going on around campus and where is there synergy.

Clinical Update

H. Kim provided an update on the clinical efforts of the college. Slides from the update are attached to these minutes. Highlights are as follows:

• Re-implemented process to achieve 100% adherence to Chaperone and Consent-to-Treat Policies.
• MSU Primary Care Integrated Practice and its financial support ended June 30, 2018; Departments implemented actions to promote sustainability, including relocation of General Medicine practice to share space with Medicine Specialties.
• Actual FY18 clinical practice proceeds exceeded FY18 budget by $2.47 million and FY17 actual by $1.82 million.
• Common compensation plan for CHM and COM faculty with clinical practices is being proposed based on a typical “XYZ” model, with goals to increase consistency of base salaries, permit flexibility for chairs and promote success of the organization.
• H. Kim encouraged CAC members to reach out to him with ideas at hkim@msu.edu.

Old Business

Award Categories—Review Over Break

The Awards Subcommittee recommended adding 4 new award categories, which were presented at the November meeting. The subcommittee tweaked the criteria on the final proposal to be sent after the current meeting and reviewed over the break. The new award categories will be voted on at the January meeting. There is also a recommendation to change “Distinguished” to “Outstanding” on the title of the CHM Distinguished Faculty Award to follow suit with the change at the university level. The university changed the name of the award a few years ago to keep the “Distinguished” title only for the “University Distinguished Professor.”

Debrief Fall Faculty Meeting

Committee members shared impressions about the new format and concluded that the meeting went well. The dean incorporated many of the questions submitted by CAC into his talk allowing him to give broad updates, while covering highlights of the remarkable work going on in detail. Having time for a prepared response was advantageous and showed members of departments that submitted topics were heard. The discussion portion was well received, however, an idea for next time is to intersperse the discussion into the talk. The dean could pause and open the floor up for some discussion before continuing to the next topic.

Dean Beauchamp commended CAC members for a good job getting engaged regarding format of the faculty meeting and encouraged them to speak at the next faculty meeting about what the CAC itself is doing, driving, and prioritizing. They should formulate and update attendees on CAC initiatives, including those the college is trying to lead. Consensus was that the awards ceremony was wonderful and well done.

While the meeting was well attended, greater attendance is hoped for in the future. Discussion took place about how to achieve that. While better marketing and meeting specifics are helpful, nothing is more compelling than CAC representatives’ personal encouragement/recruitment of their faculty colleagues’ attendance.

Voting Rights

Clarification was offered about what is happening around voting rights for non-prefix faculty. The subcommittee (A. Bernstein and M. Petroff) will meet after the break, however neither of them is from a department that regularly awards non-prefix appointments. Since non-prefix appointments occur primarily in clinical departments that are dependent on non-MSU-employed faculty to train students around the state, the subcommittee needs to include a representative from one of the clinical departments. B. Forney noted that Family Medicine and Pediatrics have the largest numbers of non-prefix faculty and suggested that a representative should come from one or both of those departments. M. Morishita will talk to the Family Medicine chair to see what he recommends. The Department of Pediatrics is also encouraged to provide representation; subcommittee representatives do not need to be CAC members.

New Business

Spring Faculty Meeting

The meeting is usually held at the end of April or the first part of May. It should occur before May 15, which is the last day of work for people on academic year appointments. The CAC will suggest the best time range and then J. Roy will identify dates the dean is available.

Faculty Concerns/Issues

Discussion took place regarding the new East Lansing income tax that will be assessed to everyone who lives or works in the city of East Lansing. A question was asked as to whether there is concern that this will hinder recruitment. Over 20 cities in Michigan already levy income tax (like the majority of cities, East Lansing will use the standard rate of 1% on residents and 0.5% on non-residents), so it is not anticipated that this alone will impact our ability to recruit. The Controller’s Office is sending email notifications to all employees requesting that you review your city of residence on file with MSU to confirm that your withholding will be at the appropriate resident or non-resident rate. These notifications should not be ignored.

Next meeting

January 21, 2019

November

Voting Members Present: F. Abbasi, J. Reynolds, J. Kepros, M. Morishita, E. Shapiro, A. Bernstein, H. Chen, H. Kim, M. Petroff, A. Weber, M. Franco
Ex-Officio Members Present: V. Johnson-Lawrence, A. Mansour, L. Fleck, S. Lin, A. Sousa, B. Forney 
Guests and Staff:  G. Kelley, F. Peterson, W. Esselman

Approval of Minutes

Minutes of the October meeting were approved as written.

Academic Affairs Update

A. Sousa offered encouraging information about the Shared Discovery Curriculum and the late clinical experience. Students are outperforming in shelf-exams. Data for the second progress reports of the semester are being collected.

Day 1 of the Covey workshop is scheduled for December 6 and 7; Day 2 will be held in January. There are approximately 25 people attending each session.

Graduate Medical Education (GME) – Signed contact for Sparrow sponsorship of most residencies. Surgery and Critical Care were added to the list. Working on implementation of those. Internal medicine will not transition until June.

Old Business

Expanding Award Categories

The awards subcommittee looked into adding four categories and have decided on the following.

• Junior Faculty Mentoring Award (1 award).
• Early Career Excellence Award (2 awards). No distinction between categories. Decision to be made across the spectrum.
• Research Excellence Award (2 awards). Decision to be made across the spectrum.
• Outstanding Curriculum Contribution (1 award). Focus on innovative techniques across the curriculum.

The subcommittee has developed criteria for each proposed award and is working on final editing. They are open to further suggestions and additional subcommittee members. Discussion took place regarding acknowledging basic science, the decision to make no distinction between clinician or PhD (it is up to the nominator to decide which award the person would be best suited for), and timing of the process. The subcommittee will share a draft of the proposal to add the four new awards to committee members for feedback before asking for formal CAC approval at an upcoming meeting.

Voting Rights

Much discussion took place regarding voting rights for the non-prefix (non-MSU employed) faculty as they currently make up 40% of the total voting pool. Some committee members feel that they would like more justification for why each person should be provided voting rights rather than the department simply identifying them as being non-prefix faculty. B. Forney pointed out that in order to be granted non-prefix status, the faculty member has had to apply for that status and has had to be deemed to meet eligibility criteria.

A. Sousa and B. Forney were on hand to offer a historical background and explain current processes. Some discussion areas were 1) acknowledgment of a set of existing criteria and process for assigning the non-prefix designation, 2) college administration’s appreciation for the time devoted to CHM and desire that residency-associated faculty to feel they are part of the department/college--part of an academic institution, and 3) individuals must have college voting rights to serve on college committees, and 4) the Student Grievance Panel comes from voting faculty list and eliminating the non-prefix faculty would greatly reduce that pool.

A motion to form a subcommittee to further explore this issue was approved. Volunteers for the subcommittee are Peggy Petroff and Alison Bernstein; because non-prefix faculty are not appointed in their departments but are important to the clinical departments, they will solicit volunteers from the clinical departments to serve on the subcommittee. Eligibility criteria for voting rights and guidelines for the CAC to use to assess requests for voting rights will be explored.

New Business

Agenda and Format for Fall Faculty Meeting

Discussion took place regarding the format of the meeting. Members read through the list of questions submitted and decided on main themes to propose. Those will inform the dean’s update/State of the College. Chosen themes were: 1) Finances (compensation), 2) Culture of Safety, and 3) Communication/Transparency. The full list of questions will be shared with the dean and dean’s team. H. Kim volunteered to generate three questions to be given to the dean before the meeting.

Research Update

W. Esselman reported on recent hiring. The college will soon have 17 Global Impact Initiative (GI2) hires and expects about 20 total before the end of the initiative. As part of a tremendous effort to pull in good candidates and increase the research standing of the university, the GI2 initiative was put in place by President Simon and Vice President Hsu to hire 100+ STEM plus medicine folks on campus. The funds have mostly run out. CHM GI2 hires have approximately $30M in grant money. Using the initiative, which requires a startup funding split of 20% CHM/80% VP, CHM has been able to bring in people and populate GRRC & IQ.

The new Interdisciplinary Science and Technology Building (ISTB) on Service Road will be completed next summer.

The research office is providing pre-award work for grants for almost all departments in the college, as well as COM and Nursing. The pre-award work is predominately beneficial to those departments that are not research-intensive. There are now four people doing the pre-award work, and the office submitted almost 400 grants this past year. Staff members are becoming experts and are very efficient. It is expected pre-award services will be extended to the Department of Epidemiology soon.

Faculty Concerns/Issues

None

Next Meeting: December 17, 2018

September

Voting Attendees: F. Abbasi, J. Alan, A. Bernstein, A. Bozoki, L. Cabrera, A. Chamdin, H. Chen, J. Kepros, R. Malinowski, M. Morishita, K. Racicot, J. Reynolds, A. Weber
Ex-Officio Attendees: H. Barry, N. Beauchamp, J. Fitzsimmons, L. Fleck, J. Johnson, V. Johnson- Lawrence, A. Mansour
Guests and Staff:  A. Avellino, G. Kelley, F. Peterson

Approval of Minutes

Minutes of the August meeting were approved with a change to the list of attendees.

Establishment of Joint Department of Orthopedics

He presented information about the establishment of a Department of Orthopedics. Handouts of the slides were distributed in advance of the meeting and a handout (attached to these minutes) was provided at the meeting. Discussion took place and included the following.

• This would be a joint department between CHM and COM; COM would be the administrative lead.
• Having an established department will provide for checks and balances necessary for a culture of safety.
• Having an established department will offer a path for career advancement for orthopedic surgeons.
• The new chair would develop strategy for growth (e.g. trauma, oncology).

A motion to support the establishment of a joint Department of Orthopedics was put forth and approved.

Faculty Representative from the University Steering Committee

As a University Steering Committee member, J. Johnson provided information about opportunities for faculty participation in university decision making. The entire list is provided on a handout (attached to these minutes) that was distributed at the meeting. The handout will also be sent to all CAC members electronically so they can share the information in their units. Dr. Johnson says, “Please share this with your faculty and encourage them to speak up and get involved.”

Dr. Johnson informed CAC members about access Steering Committee members have to high- level administration (president, provost, BOT members) and encouraged them to reach out to administration either directly or through Steering Committee members/others with their suggestions and comments. Bringing possible solutions to identified problems is most helpful.

She encouraged faculty to speak up, as there is an unusual opportunity for change in the university at the moment and many important decisions will occur over the next year. She told CAC members that the presidential search chairs are working hard to try to provide avenues for faculty, staff, and student input into the process. J. Johnson can be reached at jjohns@msu.edu.

Briefing from the Dean

Dean Beauchamp provided updates on the following topics.

• Leadership Roles in Academic Governance. Appreciation was extended to the CAC elected officers and to faculty serving on university committees.
• Resources. 
  • Highlighting funded grants to form connections in GR and EL to secure additional resources is ongoing. Funded grants – the great work faculty do – serves as a marker of past success and promise of future success. Geri Kelley compiled the list of funded grants for a recent event, which referenced how MSU is a catalyst for collaboration. It was well received by people interested in donating to MSU.
  • CHM Senior Director of Development. Stephane Stotenbur was recently recruited by CHM for the positon as director. She is beginning to meet with faculty groups about raising money.
  • Through the CHM Advancement Office, the Empower Extraordinary Campaign has surpassed the $99.5 M goal and raised $100.2 M. Funds will support student scholarship, research, and expanded facilities.
  • Establishment of an Independent Practice Plan—MSU Health Care. The MSU HealthTeam will be reorganized as a separate 501(c)(3) organization. This will allow MSU Health Care to form joint ventures with a broader set of other health care entities, enabling additional support for all three missions: clinical, educational, and research. Additionally, MSU Health Care can now work with medical practice partners including area hospitals, health systems and other health-related entities. The university will be the parent organization of MSU Health Care, which will have its own management structure and governing. The former HealthTeam was too small and generated inadequate revenue. It couldn’t participate in value-based contracting. The new practice plan will allow more competition and the opportunity to raise more money.
• A weekend retreat, organized by L. Kuczajda, was held including representatives from MSU and McLaren to explore ways to partner across two systems. The retreat was well-received and successful.
• Affiliation Agreement. The college is maintaining and strengthening its relationship with Sparrow and will be signing off on a new affiliation agreement.
• Industry Partnerships. The college is preparing to establish public/private partnerships (P3’s) to support research and education. An RFP (request for proposal) for the GR Innovation Park has gone out. In P3’s, a developer (the private entity) funds the construction of the building and then leases it back to MSU (the public entity). Then after a period of 10-20 years, the building is turned over to MSU. This is a new model for MSU and has been approved by the Board of Trustees.
• Diversity and Inclusion. The dean attended a special event where CHM students hosted the Latino Medical Student Association Midwest Regional Leadership Conference. Dr. Lynn Munoz gave an incredibly inspiring

Access for Athena EMR

Discussion took place regarding medical student access to Athena EMR. The CAC believes that accessing patient records is an important part of a student’s education and that should be made possible. Clarification on the access issue is needed as there are a range of experiences. Some departments may have paid for their students to have access. Dr. Andrew Zwyghuizen could be asked to share the policy and could be invited to next meeting to report on the status.

Research Topics for McLaren

Department chairs are involved with discussions regarding possible research topics. Point people are Andrea Amalfitano and Anna Moore.

Faculty Affairs and Development Update

*Faculty member requested early promotion and it was recommended that the case be considered at the usual time.

A new process is in place for a five-year review of departments. Four departments (PSL, TSMM, Peds., Emergency Med.) are currently being reviewed. H. Barry explained that the review involves teams reviewing different aspects of department functions and generating a final report to the dean. The report will be used to make decisions about reappointing chairs and will provide rigorous feedback that will help them be successful. The teams are reviewing several data sources: surveys completed by faculty, staff, and learners; financial reports; research activity; department generated activity reports, etc. Completing the process the first time has identified additional data needs, including metrics that ought to be collected on an annual basis.

A team of individuals has been exploring ideas to further develop leaders in the college. They are piloting a training workshop for Stephen Covey’s 7 Habits of Highly Effective People. The goal is to effect culture change across the college that would make decision-making and processes more effective. Chairs may be asked to nominate faculty and key staff for the workshop as it rolls out to a larger audience.

OLD BUSINESS

CAC Secretary—Karen Racicot

It was announced that K. Racicot accepted the nomination for the position of CAC secretary extended at the August meeting. A motion to approve her appointment as CAC secretary was put forth and approved.

Award Selection Approval

The Awards Subcommittee presented recommendations of award recipients. Discussion took place and the recommendations were approved. Recipients will be publicly announced just before the Fall Faculty Meeting and will be recognized at the event.

Discussion took place regarding expanding award categories. It will be a topic on the agenda of an upcoming meeting. It was also recommended that procedures for the nomination process be clearer.

NEW BUSINESS

Agenda and Format for Fall Faculty Meeting

Members of CAC Steering Committee (chairperson, vice-chairperson, and secretary) proposed a modification to the format of the Fall Faculty Meeting where there are less prepared remarks and more of a town hall where questions are submitted in advance. Dean Beauchamp agreed to try the new format. Discussion took place regarding a poll to faculty asking for questions for the dean and asking what they want to see out of the CAC. Also, CAC members will be asked to contribute to agenda topics.

Faculty Concerns/Issues: None

Next Meeting: October 15, 2018